As experienced Realtors, we simplify and streamline the rental process. The Real Estate Agents are knowledgeable about the Ontario Standard Lease requirements and all necessary documentation to protect the tenant. Here’s a step-by-step guide to our rental process:
1. First Contact
To begin the rental process, please reach out to us with details about what you’re looking for, when you need to move, and why you are interested in renting. Provide specifics such as:
- Your budget
- Preferred move-in date
- Desired area and your wish list
- Number of bedrooms and bathrooms
- Views, balcony, or terrace preferences
- Parking or locker requirements
2. Search for Properties
We utilize an automated MLS system that continuously searches for properties that meet your criteria. You will be notified every time a suitable property becomes available, complete with pictures and a map for easy reference.
3. Viewings of Properties
From the list of potential rentals, you can choose the properties you wish to view in person. If you have prior knowledge of some condo buildings, you might decide to make an offer based on the information provided. We will coordinate showing times that fit your schedule.
During viewings, you will meet our showing agent at the property (in the lobby for condominiums). Punctuality is crucial as multiple showings require precise timing to inspect each unit and travel to the next location.
4. The Offers and Negotiations
When you find a property that meets your requirements, we will proceed with the Rental Application and Offer to Lease. We will explain all terms and conditions in detail and communicate them to the landlord’s agent only upon your approval. If the application is approved, we begin closing preparations. If a counter-offer is made, the revised offer will be returned to you for final approval.
5. Preparations for Closing
Once an Offer to Lease is accepted, we help arrange:
- Tenant insurance
- Transfer of utilities
- Notification to the property management company about the new tenancy
- Booking move-in dates and reserving the moving elevator
- Providing your current landlord with lease termination notice if applicable
Immediate steps include arranging certified funds for the first and last months’ rent, setting up direct deposits to ensure security, preparing key deposits payable to the landlord, and organizing 10 post-dated cheques for future rent payments.
6. The Keys
Key handover is simplified with main door keys and elevator fobs placed in a lockbox at the building. You will receive the lockbox code and instructions before move-in day. Additional keys are typically left inside the unit. Ensure the lockbox code remains confidential for security purposes. Occasionally, a meeting at the property may be arranged for key handover.
7. Inspection of the Unit Before and on Move-In Day
Inspect the unit thoroughly before moving anything in on move-in day. Look for any irregularities or damages to walls or floors, and take photos of existing damage to avoid future liability. Report any malfunctioning electrical items, stoves, or refrigerators to the landlord immediately to ensure prompt repairs.
This structured process ensures a smooth and efficient rental experience, safeguarding the interests of both tenants and landlords.